Grades are recorded for every course in which a student enrolls and may be accessed via campus connection. University grading policies may be found in the Undergraduate and Graduate Student Handbooks. Students are expected to be familiar with all such policies. Following are clarifying statements regarding some of these policies.
An incomplete grade is a special, temporary grade that may be assigned by an instructor when unforeseeable circumstances prevent a student from completing course requirements by the end of the term and when otherwise the student had a record of satisfactory progress in the course. CDM policy requires the student to initiate the request for incomplete grade before the end of the term in which the course is taken. Prior to submitting the incomplete request, the student must discuss the circumstances with the instructor. Students may initiate the incomplete request process in MyCDM.
- All incomplete requests must be approved by the instructor of the course and a CDM Associate Dean. Only exceptions cases will receive such approval.
- If approved, students are required to complete all remaining course requirement independently in consultation with the instructor by the deadline indicated on the incomplete request form.
- By default, an incomplete grade will automatically change to a grade of F after two quarters have elapsed (excluding summer) unless another grade is recorded by the instructor.
- An incomplete grade does NOT grant the student permission to attend the same course in a future quarter.
- Course Online recordings for a specific course are only available in the course management system for one week after the quarter ends.
Students are required to satisfy the minimum grade requirements for all courses in the declared degree program. Detailed information about such requirements may be found in the program description for the declared degree either on the CDM web site or in the University Catalog. CDM understands that students may be required to repeat courses in which the minimum grade was not earned.
- At the undergraduate level, all grades earned are recorded on the academic record. For courses that are repeated once, the second grade earned will be used to determine cumulative credit earned and GPA. For courses that are repeated more than once, the second and all subsequent grades are used to calculate the cumulative GPA, while credit earned is based only on the final attempt.
- At the graduate level, grades earned in all graduate level courses are used to determine the cumulative GPA.
- Grades earned in courses taken through the Institute for Professional Development are NOT included in the cumulative DePaul graduate GPA.
- Graduate transfer credits, if awarded, are NOT included in the cumulative DePaul graduate GPA.
In all cases, credit earned in a course may be applied to one degree program only. Students must consult with a faculty advisor about potential course substitutions if pursuing additional degree programs that require courses which were previously applied.
The University grade challenge policy exists to provide a forum for the fair resolution of academic disputes involving individual students and appropriateness of course grades. Before submitting a grade challenge, students must carefully read the section titled “Grades, Challenges to” in the Undergraduate or Graduate Student Handbook. Section D in either handbook describes the procedure for filing a grade challenge. If a student chooses to submit a grade challenge, he/she must submit the following documents to the CDM Academic Success Center, 243 S. Wabash, mezzanine level:
- The completed Grade Challenge Form
- A typed statement describing the reason for the grade challenge.
- All relevant supporting documents
- A copy of the course syllabus
Electronic copies are encouraged and should be sent via email to CDM Advising. The Grade Challenge Review Board meets during weeks 7 and 8 of the fall, winter and spring quarters.